Team Assistant

  • Arup
  • Manchester, UK
  • Jul 01, 2019
Job - Full time Aerospace engineering Astronomy Biology Computer Science Chemical engineering Engineering Health Science Life Science Mathematics Medical Sciences Chemistry Civil engineering Physics Psychology Social Science Teaching/Academics Technology Veterinary medicine

Description

Closing date: 12 July 2019 

Why Arup? 

Arup is a multi–disciplinary firm of designers, planners, engineers, consultants and technical specialists, working across every aspect of today’s built environment. Together we help our clients solve their most complex challenges – turning exciting ideas into tangible reality as we strive to find a better way and shape a better world. 

Our Business and Corporate Services functions provide a fundamental platform of unyielding support, enabling our firm to operate efficiently whilst working with our clients on ambitious projects that will set new industry standards. 

About this career opportunity… 

An exciting opportunity has arisen in our Digital Technology team for a Team Assistant to join our Business Services team. This is a pivotal support role and will make a significant impact on how we offer business support to the Digital Technology Leadership Team. 

The Team Assistant role will involve supporting the Business Services Leader in managing our finances and organising the office and our team, supporting our colleagues in producing quality deliverables and ensuring smooth operations. 

You will make an impact in this role by… 

  • Assisting team and team leaders with diary management.  Proactively gathering relevant details, booking meeting rooms and proactively liaising with relevant teams to organise AV requirements and refreshments required. 
  • Supporting the team in administrative activities – this will include some project work as well as routine administrative tasks, for example supporting on workload spreadsheets, gathering finance information, submitting and reviewing invoices and expenses, reviewing timesheets.
  • Assisting with the management of team holiday, absence administration and assisting with the identification of welfare activities which arise from staff changes.
  • Being aware of H&S best practice, identifying risks, breaches or specific needs. Taking on H&S roles (workstation assessor, fire marshal or first aider if required). 

To achieve in this role, you are likely to… 

  • Have the ability to build strong and positive relationships in a complex, multi-disciplinary environment. Furthermore, the candidate should be able to identify and utilise these relationships.
  • Be self-aware, able to manage own resilience and be sensitive to others’ agenda. This is an essential part of the role and is key to developing valued working relationships, continually being mindful of impacts on the team and colleagues.
  • Embrace continuous improvement, demonstrating a growth mind-set. The role requires a proactive approach to learning and of developing new approaches.
  • Be qualified to level 4 NVQ qualification (level 8 in Scotland) or other secretarial or administrative qualification, although this is not essential.
  • Hold Associate Membership of the Institute of Administrative Management, or have an interest in achieving this in future. Again, this is not a pre-requisite 

In addition to playing a vital role in the continued high performance of the team, you will be joining a diverse bunch of incredibly talented individuals, each on a unique career development journey. We think an inclusive working environment is a great place to evolve, and this is core to Arup as a business. 

Reward and Benefits 

We offer a competitive salary at all levels and one of the best benefits packages in our sector.

Core benefits including private healthcare and a range of other protection schemes are funded by Arup and made available to all permanent staff in order to support and safeguard your financial, physical and mental wellbeing. 

Shape your time with us 

How can we best work with you? Whether you’re a parent, a Carer, a student, or just have a busy lifestyle, it’s not always easy to commit to standard working hours. 

At Arup you have access to a range of flexible working options – including flexible start and finish times, working from home or working part-time. If you're interested in any of these options, please let us know when you apply and we'll discuss how this could work in your role. 

What happens next? 

If this could be the next step in your journey, please apply online. All applications will be considered and we will try our very best to respond to you within 72 hours of receiving your application. 

If you have any questions or queries regarding this opportunity or the application process, please email Niall.Altimas@arup.com. 

Arup. Shaping a better world.

Experience level of the applicant we want

Some work experience, Graduate