Office Junior

  • Clarke Willmott
  • Manchester, UK
  • Apr 05, 2019
Job - Full time Aerospace engineering Astronomy Biology Computer Science Chemical engineering Engineering Health Science Life Science Mathematics Medical Sciences Chemistry Civil engineering Physics Psychology Social Science Teaching/Academics Technology Veterinary medicine

Description

We are looking to hire a talented, proactive and flexible individual who will provide our teams with high quality and pro-active support, keeping our lawyers organised and enabling them to work as efficiently as possible.

Working across our various legal divisions, your workload will be varied. Your regular duties will include:

  • Sorting incoming and outgoing post
  • Keeping the office tidy and organised
  • Refilling Photocopiers and printers
  • Welcoming visitors at reception, booking and managing meeting rooms
  • Photocopying, scanning, and putting together court bundles
  • Coordinating travel arrangements and expenses (maybe include train tickets, accommodation, flights) as this will be one of there main responsibilities
  • Updating pool laptops
  • Stock Check – Stationary, Hospitality items & IT equipment
  • Setting up of the VMR
  • Running errands and booking client lunches
  • Taking detailed and accurate messages when necessary
  • You will be the first point of contact for clients and have regular communication with them (taking messages, arranging meetings etc.), so should demonstrate professionalism, diplomacy and sensitivity in all your communications

You will also be involved in other administrative / secretarial activities as required, helping other secretaries during busy periods, and to cover absences from work.

This is a busy role, with deadlines to manage and competing priorities, so you will be required to work quickly, accurately and efficiently and remain calm under pressure. You will be expected to think ahead to meet the needs of the lawyers and secretaries you work with, and our clients.  It is an integral part of this role that you comply with information security and all firm policies and procedures.

About you

This is a junior role, and there will be lots of support and guidance at the beginning to help you get to grips with the role, and therefore experience of having worked within a legal environment is desirable – but not essential.

This role will suit you if you are able to prioritise your own workload, work closely to meet deadlines, and can work with minimum supervision whilst under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, that you have a flexible ‘can-do’ attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients.

We expect you to be someone who takes pride in your work and in providing a first class support service to our lawyers, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.

You will have excellent spelling, grammar and keyboard skills.  You will be proficient with the usual Microsoft packages, including Excel and PowerPoint, and comfortable with learning new databases and other software packages.

You should be able to demonstrate a solid level of academic achievement, with a minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths.

Finally, we are looking for someone who can demonstrate initiative, problem-solving skills and a willingness to learn and develop, which will help you thrive in this role.

Apply

If you would like to apply for this vacancy, please send us your CV, together with a covering email/letter using the button below: 

(If you have any difficulties with the link, you can email your application to us at careers@clarkewillmott.com)

As a firm we are committed to protecting the privacy and security of your personal information. Our recruitment privacy notice details how information is collected, processed and how long it is retained for.

Experience level of the applicant we want

Some work experience, Graduate